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How to become a Freelance Events Planner

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Events planners have a very important job. It is not just about planning a party here and there but it can also involve planning the most important events of someone life such as their wedding day. Events planners plan other events such as work events, weddings, parties and the list goes on.

An events planner would usually complete the following tasks:

  • Finds appropriate venues for events
  • Arranges dates and times
  • Controls the costs and spending
  • Arranges equipment
  • Decides whether there is a need for food and drink, if so, what type

Qualifications and Training

There are university and college degrees that can train you to becoming an events planner but it is not a necessity. Also, degrees in hospitality, business and communications help a lot in this field of work. It is clearly important to have great communication social and organisational skills for event planning as you will consistently be dealing with clients and making them happy. You are also put in charge of taking complete control of your client’s events, so it is important to be completely organised.

It is important to communicate with all kinds of people when planning events and not just between you and your client. Events planning can also be very stressful so it is important to be able to control this and not let it affect your work. 

Experience in events planning is the most important aspect to have when going into this career. If you want to go into a wide range of events planning it is important to have a varied portfolio of work experience which includes different types and sized events so show your skills.

Going Freelance

There are numerous benefits of freelancing as a events planner, for example:

  • Flexible schedule
  •  Working on different and various projects
  • Great wages
  • Being your own boss

In fact our freelancer take home pay calculator shows you how much you can expect to take home as a freelancer.

There is always the question of how much to charge your clients. When it comes to events planning you just cannot tell how much you will charge until you have added everything up. You need to consider your own wages and how much you will pay yourself, and how much in total the event is going to cost. This will include every single thing that will put the event together, remember it doesn’t come out of your pocket.

Finding Work as a Freelance Events Planner

First of all you need to decide what route you will be going down whether you will focus on specific events such as just weddings or if you will host a wide range of events. You can then start advertising yourself by creating a website or even flyers. You need to ensure you have as much information on these as possible and that they give off the most positive reflection of yourself and your service.

You can also get yourself listed in directories of the specific field you are in. These directories can be found in newspapers, magazines and on the internet.

Having made the decision to give it a go, whether full or part time and whether to set up as a sole trader or limited company, you’re going to need a wide range of tax and accountancy advice and support in the early days when setting up as a freelancer.

The most daunting thing about going freelancing for most people is the thought of having to engage with an accountant. At first glance it’s easy; you go down to your local high street accountant who quotes you anything from £250 - £600 plus VAT to do your end of year accounts for you.

This sounds great, however what happens if you want to speak to your accountant for advice throughout the year on things like:

  • Expenses
  • Tax allowances
  • Take home pay
  • How much you should put aside for your tax bill
  • Should you register for the Flat Rate VAT scheme
  • Would going limited be beneficial
  • Can I do work other than project management through my business
  • If you have a life plan and wish to go travelling what’s the most tax efficient way to run your business.

Each time you pick up the phone it is likely you will get charged, in fact every time your accountant sends you a letter you may charged and you may even get charged if you call to query your invoice! So by the end of the year you could easily be looking at a bill of over £1,000. Easy Accountancy offers you a fixed fee package starting at £60 a month. For more advice on how Easy Accountancy can help you and business, or to find out more about our fixed fee packages, please call 01442 275767 or email

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Why Clients Choose Easy Accountancy

Easy Accountancy offers a low cost, fixed fee accountancy package with all clients receiving their own dedicated, friendly, approachable accountant.

All of our accountants specialise in providing accountancy services to the self-employed, freelancers, sole traders, small to medium sized limited companies and private individuals. All accountants are employees of Easy Accountancy and we never outsource or offshore work.

Our low cost, all-inclusive fixed-fee accountancy service includes unlimited access to your own dedicated accountant throughout the year and covers all your business and personal tax affairs needs.

All our accountancy services include:
  - Unlimited access to your accountant
  - Ongoing advice on how to manage your business
  - Proactive tax advice throughout the year
  - Updates and reminders so you'll never miss a deadline
  - Free bookkeeping software

As a sole trader our fees start at just £60 + VAT a month, for this you receive the above plus:
  - Completion of your Self-Assessment tax return
  - Advice on how much Income Tax to pay
  - Guidance on National Insurance contributions

As a limited company our fixed fee packages are bespoke to your needs, however typically you’ll receive the above, plus:
  - Completion of your year end accounts*
  - Completion and submission of your annual return Companies House
  - The director/s Self Assessment tax return
  - Payroll bureau
  - Dividends and corporation tax computations

We’ve saved our clients up to half on their accountancy bills – if you’d like a quote, click on the quote me button to the right of this page. Alternatively, call us on 01442 275767 or email

*If you would like us to complete your company year end accounts we simply ask that you have been a client of Easy Accountancy for one year or have made 12 monthly payments.